AI Business Optimisation Solutions

AIBOS

Busy day? I fix that.

I set up a team of AI agents for your small business, tailored to how you work, so emails, invoices, reminders and cash flow get handled and you can get back to the real work.

After-hours AI setup: weekdays 4–11pm, weekends all day. No disruption to your workday.

I come to you: home or business, for your demo and setup.

Get in touch See a demo

What we do

I install and configure Grok Box: a team of Grok AI agents, set up as an always-on team for your business. We tailor your AI agents to suit your business's needs. Your starter team is a Business Manager, a Secretary and a Tax Accountant, all working in the background. It takes the admin off your plate and tells you about problems before you have to go looking.

Inbox triage

Urgent emails get flagged straight away. The rest are parked neatly so you can deal with them when it suits you.

Invoices and cash flow

Overdue invoices, bills coming due and quotes still waiting are brought to you, not buried. It works with MYOB, Google Drive and Microsoft 365, including Outlook, Teams, OneDrive and your Excel and Word files.

Reminders and jobs

Follow-ups, client queries and upcoming jobs are kept on track, with a nudge when something needs you.

Tailored to your business

A Business Manager, Secretary and Tax Accountant, set up around your clients, jobs and the way you work. Always on, and always yours.

How it works

  1. Chat

    We have a relaxed chat about your business and where the time goes each week.

  2. Setup

    I set up Grok Box on your own computer, or on new hardware I source for you in your name, connected to MYOB, Google Drive and your Microsoft apps. Your agents are tailored to how your business runs.

  3. Handover

    I show you how it all works, and you're away. Your accounts stay in your name.

Example chats

See the agents at work

Your starter team is three AI agents: a Business Manager, a Secretary and a Tax Accountant, tailored to suit your business's needs. Here's how a normal day might look for a small cleaning business.

Business Manager

Knows every job, where it's at and what it's waiting on.

Example chat · Today

Where are we at with jobs this week?

Here's the job board:

On the go (2)

  • St Marys end-of-lease (today)
  • Raj, Kingswood (today)

Waiting on (3)

  • Supplies: Westline order for the St Clair office job (on today's 2:15 pm pickup)
  • Contractor: carpet steam clean must finish before the Penrith end-of-lease
  • Builders: handover at the Jordan Springs new build, then the post-construction clean

To book (2)

  • Dave, Colyton (rebook)
  • Helen, Glenmore Park, from Tue 13 Oct. Her notes (eco products, dog, key) are on her job sheet.

Completed this week (3)

  • 2 handed to the Tax Accountant for invoicing

Action: the carpet cleaner at Penrith is running a day late. I suggest moving the end-of-lease to Thursday. Want me to draft a note to the property manager?

Yes, move it to Thursday and send them the note.

Done ✅ Penrith end-of-lease moved to Thursday, your note to the property manager has gone, and the board is updated.

Secretary

Keeps your day on track and flags what's urgent.

Example chat · Today

Urgent: Dave (8:00 am, Colyton) emailed at 1:00 am. He can't be home, couldn't get through by phone, and needs to reschedule.

Open slots: Thu 9:00 am or Fri 1:00 pm. Want me to draft a reply for you to approve?

Here's the rest of today:

  • 8:00 am Dave, Colyton (to reschedule)
  • 10:30 am End-of-lease clean, St Marys (5 hrs)
  • 3:30 pm Raj, Kingswood (1.5 hrs)
  • 5:30 pm Pick up supplies, Westline Cleaning Supplies, Werrington

Possible clash: oven and walls were added to St Marys yesterday, about an extra hour. You'd finish near 4:30 pm and be late for Raj.

Good news: Dave's free slot fixes it. St Marys is empty, so start there at 8:00 am and finish about 2:00 pm. Grab the supplies at Westline on the way (around 2:15 pm), then Raj at 3:30. Done by 5:00 with your evening free. Shall I set that up?

Yes, move St Marys to 8, add the supplies run after, and offer Dave Thursday.

Done ✅ St Marys 8:00 am, Westline 2:15 pm, Raj 3:30 pm. Here's a draft for Dave. I won't send it until you approve:

“Hi Dave, thanks for letting us know, and sorry we missed your call. Would Thursday at 9:00 am suit? Jess, Sparkle Cleaning”

Reply send and it's on its way.

Tax Accountant

Logs receipts and keeps your records tidy for your accountant.

Example chat · Today

Phone photo of a made-up Bunnings Warehouse St Marys receipt dated 3 October 2026: five cleaning items, total $86.40, paid by card.

Supplies from Bunnings

Logged ✅

  • Supplier: Bunnings St Marys
  • Date: 3 Oct 2026
  • Total: $86.40 (GST $7.85 shown on the receipt)
  • Category: Cleaning supplies
  • Saved to: Receipts / Oct 2026
  • Running total: updated in your receipts sheet

And my new phone? Personal use too.

  • Logged as mixed business and personal use.
  • Flagged for your accountant to work out the business share.
  • A 4-week usage diary can help.

Start a diary? Y/N

General info only, not tax advice. Check with your accountant.

Example chats with a fictional cleaning business. All names, times and amounts are made up for illustration.

The Business Manager's morning brief

Same day, same business. Before Jess starts work, the Business Manager pulls together what the Secretary and Tax Accountant have found into one short brief.

Business Manager

Morning brief · 7:30 am

Example with a fictional business

Morning brief for Sparkle Cleaning (fictional).

1 action needed: approve the reply to Dave (Colyton). He emailed at 1:00 am: can't do 8:00 am, needs to reschedule. The Secretary's draft offers Thu 9:00 am.

Today's run

  • 8:00 am St Marys end-of-lease (moved into Dave's slot, oven and walls added)
  • 2:15 pm Westline Cleaning Supplies pickup, Werrington
  • 3:30 pm Raj, Kingswood
  • Done by about 5:00 pm

Waiting on

  • Penrith: carpet contractor running late. End-of-lease moved to Thu 11:30 am (after Dave's 9:00 am offer). Property manager told.
  • Jordan Springs: builders' handover, then the post-construction clean.

Money (from the Tax Accountant)

  • Overdue: Greenway Cafe $1,240 (14 days), M. Kowalski $385 (9 days). The reminders you approved went out yesterday.
  • Bill: Westline $640, due Friday
  • To invoice: 2 jobs completed this week
  • Receipts: 4 logged this week, $312.60 in total
  • BAS: Jul–Sep quarter due 28 Oct

Admin

Domain: sparklecleaning.com.au expires in 3 days. Renewal link ready.

New leads

  • Priya Nair: end-of-lease before Friday's inspection
  • Tom Delaney: weekly office clean, quote waiting 5 days

Approved. Send Dave's reply.

Sent ✅ Thu 9:00 am is held for Dave until he replies.

Example with a fictional business. All names, amounts and messages are made up for illustration.

Pricing and options

Special offer: setup fee

$500 normally $1,500

What you get in the setup

  • Your ready-to-go AI team installed and tailored to your business: Business Manager, Secretary and Tax Accountant
  • Integrated with your email and calendar, Google Drive, Microsoft 365 and MYOB
  • Inbox triage set up, so urgent emails are flagged and the rest are parked
  • Business folders and living spreadsheets for invoices, receipts, jobs and running totals
  • Your assistant starts with your computer and stays open on its own screen
  • A walkthrough at handover, so you know how to ask for what you need

Your own computer

$500 setup fee (normally $1,500)

No new hardware needed: we set up on the PC or laptop you already have, so there's no hardware cost.

  • Grok Box set up on the computer you already have
  • Connects with MYOB, Google Drive and Microsoft 365
  • MYOB Business setup and data import, if you'd like it

Sourcing Hardware

$200 sourcing and setup fee, plus hardware at cost

We find and buy the right hardware for you, in your name, at cost, plus a flat $200 sourcing and setup fee. It's optional: rather use your existing PC or laptop? No worries, we can set up on that instead.

  • We help you pick a laptop and a portable second screen that suit your business, so your AI assistant is always in view
  • Bought in your name, with your written OK and an agreed budget before anything is purchased
  • Typical hardware budget about $1,500–$3,000, paid at cost with no markup. You own it, and the receipt is in your name
  • The $200 sourcing and setup fee covers finding and buying it in your name, then unboxing, updating and connecting it
  • Warranty and returns go through the retailer or manufacturer

The $500 Grok Box setup fee is separate. Add it to have your AI team installed and integrated on your new hardware.

You stay in control: you create and own your own Grok account. No passwords or billing go through AIBOS.

Let's have a chat

Tell me a little about your business and what's eating your time. I'll get back to you.

Email hello@aibos.au
  • Based in NSW, Australia
  • ABN 12 103 408 976